OVERVIEW
Projects must deliver a desired business outcome to succeed, that is why they are being done in the first place. However, having a good Project Manager is not enough. To protect your project investment and ensure the business benefits are realised, you need to ensure the projects are well governed and controlled.
Project governance and control is the job of the traditional PMO, however we realise this can be an expensive business especially for companies that need projects to grow but have very tight operational budgets.
In response to this challenge, our aim was to find a comprehensive PMO solution that reduced operational costs so that you only pay for what you need whilst ensuring that the quality of project delivery was improved through a standardised process, value add tools and clear management reporting.
The result is a comprehensive pay-per-use cloud-based Project Management Office (PMO) to provide the standards & templates, PMO tools, governance & reporting and the management dashboards you need to show you how your projects are tracking and what corrective action may be required to ensure your benefits are delivered.
In addition, we offer a service which delivers a forensic review of project performance. Used properly, Audits are a vital tool in increasing an organisations change maturity and can yield lessons learned to apply to the broader change agenda. With deep experience running audits, we can deliver pragmatic and appropriate lessons learned and develop strategies to ensure these are embedded into the organisation and its suppliers.
Lower Operational Costs – our pricing model is per Project Manager so you will only pay for the support you need and wont have expensive and under utilized support resources on your books. Additional potential to reduce operational costs through outsourcing.
Increased Project Success and Benefits Realisation – with best practise governance, you will see a reduction in project write off costs for projects that go off the rails. Additionally, high quality governance and early warning of issues will allow time for corrective actions to be taken before its too late.
Best Practise Methodology – Based on the industry best practice PMBOK framework, our templates will ensure a world leading process is followed, reducing cost and time risks on your projects. In addition, our standardised, repeatable process will mean less reliance on ‘gun’ (expensive) Project Managers.
No software installation – our PMO service is all run from the cloud with secure access to your area so there are no onsite IT costs. Additionally, the setup process for new projects is simples and can be all done within 1 day with standard templates pre-loaded to support advanced reporting.
Comprehensive reporting – innovative tracking tools, management reporting and dashboards with clear calls to action put you in control of your project investment.
CORE PMO CAPABILITIES
- PMO Setup – establish right sized PMO structures to meet organisational needs.
- Templates – a standardised set of templates with detailed how-to guides. This ensures all projects deliver the same quality deliverables and means the decision makers see the same format with consistent language each time leading to better and quicker decision.
- Tools – a set of tools aimed at both Project Managers and the PMO / Portfolio Management Team. These include Status Reports, Resource Planning & Tracking, Dependency Management Tools plus all the normal Registers.
- Quality Assurance / PMO Support – dedicated PMO analysts who will work closely with the PMs to ensure the highest quality of reporting which will be the basis of all roll up weekly and monthly reporting. This is designed to create a consistency of reporting regardless of PM.
- Reporting & Dashboards – Weekly and Monthly rollup reporting for Exec Teams / Committees. These will show a single page dashboard of all projects highlighting the areas of concern plus dashboards for each underlying project with clear calls to action.
- Feedback – we have also built in a feedback loop on the performance on PMs for input into KPI discussions.
To find out more about how we can help with your business needs or to download our capability statement, please contact us and we’ll respond directly.